Privacy Policy for the AIFred Application

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Effective Date: September 14th, 2025
Last Updated: September 14th, 2025

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Introduction

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This Privacy Policy describes how AINovva, LLC ("we," "us," or "our") collects, uses, processes, and protects your personal information when you use our web application AIFred (the "Web Application"). This policy applies specifically to our web-based application and is separate from our website privacy policy.

By using our Web Application, you agree to the collection and use of information in accordance with this policy.

 

Information We Collect

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Account Connection Data

• Third-party account tokens: When you connect your Google, Microsoft, or other accounts, we collect and securely store authentication tokens that allow us to access your authorized data

• Account identifiers: Basic account information necessary to maintain your connections

 

Communication and Calendar Data

• Email data: Content, metadata, sender/recipient information, timestamps, and attachments from your connected email accounts

• Meeting and calendar data: Event details, attendees, locations, times, descriptions, and related metadata

• Contact information: Names, email addresses, and other contact details from your communications

 

App Usage Data

• User interactions: How you use the App, features accessed, and preferences set

• Performance data: App crashes, errors, and technical diagnostics

• Device information: Device type, operating system, app version, and unique device identifiers

 

User-Generated Content

• Notes and annotations: Any notes, tags, or customizations you add within the App

• Preferences and settings: Your configuration choices and personalization settings

 

How We Use Your Information

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Core App Functionality

• Provide intelligent insights and summaries of your meetings and communications

• Enable search and organization of your personal data

• Sync data across your connected accounts and devices

• Maintain your account connections and authentication

 

Service Improvement

• AI Model Training: We use your data exclusively to train and improve AI models that directly benefit your experience. These models are designed to better understand your communication patterns and provide more relevant insights

• Performance optimization: Improve App stability, speed, and user experience

• Feature development: Develop new features based on usage patterns

 

Security and Compliance

• Detect and prevent fraudulent or unauthorized access

• Maintain data security and system integrity

• Comply with legal obligations and protect our rights

 

Data Security and Encryption

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Encryption Standards

• All data is encrypted both in transit and at rest using industry-standard encryption protocols

• Each user receives a unique encryption token that protects their data

• Authentication tokens from third-party services are encrypted using advanced cryptographic methods

Desktop App Option

• Users can choose to store their encryption keys locally using our desktop application

• This provides additional control over data access and security

• Local key storage means only you can decrypt your data

Security Measures

• Regular security audits and vulnerability assessments

• Multi-factor authentication support

• Secure data centers with physical and digital access controls

• Employee access is limited and monitored

 

Data Retention

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• Active accounts: We retain your data for as long as your account remains active and you continue using our services

• Account deletion: When you delete your account, we will delete your personal data within 30 days, except where required to retain it for legal purposes

• Connected account data: If you disconnect a third-party account, we will stop collecting new data but may retain previously collected data according to your account settings

 

Your Rights and Controls

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Access and Portability

• Request a copy of all personal data we hold about you

• Export your data in a commonly used format (csv)

 

Control and Deletion

• Disconnect any connected accounts at any time

• Delete specific data or your entire account

• Modify data processing preferences

 

Opt-out Options

• Control notification and communication preferences

 

Data Sharing and Disclosure

 

We Do Not Sell Your Data

We never sell, rent, or trade your personal information to third parties for marketing or commercial purposes.

 

Limited Sharing

We may share your information only in the following circumstances:

• Service providers: Trusted third-party services that help us operate the App (cloud hosting, security services) under strict data processing agreements

• Legal requirements: When required by law, court order, or to protect our legal rights

• Business transfers: In the event of a merger, acquisition, or sale of assets (with advance notice to users)

• Emergency situations: To protect the safety of users or the public

 

Third-Party Services

The web application integrates with third-party services (Google, Microsoft, etc.). Your data shared with these services is governed by their respective privacy policies. We only access data you explicitly authorize.

 

International Data Transfers

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If you are outside the United States, your data may be processed in countries other than your own. When we transfer data internationally, we ensure appropriate safeguards are in place, including:

• Standard contractual clauses approved by relevant authorities

• Adequacy decisions by data protection authorities

• Your explicit consent where required

 

Children's Privacy

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Our App is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

 

California Privacy Rights (CCPA)

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If you are a California resident, you have additional rights under the California Consumer Privacy Act:

• Right to know what personal information we collect and how it's used

• Right to delete personal information (with certain exceptions)

• Right to opt-out of the sale of personal information (we don't sell data)

• Right to non-discrimination for exercising these rights

Please note we extend these rights to all our users.

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European Privacy Rights (GDPR)

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If you are in the European Economic Area, you have additional rights under GDPR:

• Lawful basis for processing (typically consent or legitimate interests)

• Right to withdraw consent at any time

• Right to data portability

• Right to object to processing

• Right to lodge a complaint with supervisory authorities

Please note we extend these rights to all our users.

 

Updates to This Policy

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We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will:

• Post the updated policy in the App with a new "Last Updated" date

• Notify you of material changes through the App or email

• Provide at least 30 days notice before any material changes take effect

 

Contact Us

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If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: privacy@ainovva.com

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Consent

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By using our web application, you consent to our Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our Application.

 

This Privacy Policy is effective as of September 14th, 2025 and applies to all users of the AIFred web application. As we plan to expand to mobile platforms in the future, this policy may be updated to reflect additional platform-specific features.